NGIS Front Desk Associate

For 'HOW TO APPLY' click here:

Opening Date:   23 April 2021                                                    

Closing Date:  Open Until Filled

First Cut Off:  07 May 2021                               

Position:   NGIS Front Desk Associate, NF-0303-02

Salary:   $10.91 per hour

Employment Category:   Regular Part Time, 20-34 hours per week, with benefits. May require working weekend, night and holiday hours.  Shifts may vary.

Location:   Navy Gateway Inns & Suites aboard Naval Submarine Base, Kings Bay, GA

Relocation Expenses:  Not Authorized

Area of Consideration:  All Sources – NOTE:  Applicant does not have to have current SUBASE access.  If selected for position, access will be granted upon a favorable background check.

Duties:  Ensures security of all guests is maintained at all times.  Ensures guest privacy is maintained at all times.  Must possess a welcoming manner and positive attitude; demonstrate effective communication skills; professionally interact with guests; answering guest questions concerning hotel facilities; and provide information about local attractions.  Provide assistance in handling customer complaints, involving management as necessary.  Utilizes the Property Management System (PMS) to access the guest information, retrieve reservation information, change or cancel reservations as requested by the guest, or register guests. Verifies registration information, secures a credit card for incidental expenses, and authorizes credit card for room charges. Provides guests with their room key or card.  Receives requests and processes reservations within established guidelines. When rooms are not available, provides a certificate of non-availability (CNA) and/or alternative lodging in the area.  Registers and assigns rooms to guests, issuing room keys or cards, transmitting and receiving messages, keeping records of occupied rooms and guest accounts, making and confirming reservations, and presenting statements to and collecting payments as necessary.  Receives and is accountable for a change fund. Prepares Close Bank Report and deposits cash receipts at the end of each shift in accordance with established procedures.  Responsible for inventorying all keys and any other supplies or amenities maintained at the front desk. Keeps the front desk and lobby area clean and neat.  May be required to run and print various reports from the PMS such as Expected Arrivals, Departure List, In-House Guest List and Night Audit reports to include Daily, Monthly and Annual occupancy reports.  Verifies Charges for correctness, makes appropriate changes if errors occur, and completes all computer generated reports as assigned and notates any account discrepancies for action by management.  Answers phones and transfers calls to appropriate individuals and replies to guest questions.  Logs trouble calls in the PMS and ensures the appropriate department is notified. Relocates guest to a different room when required.  May be required to retrieve Lost and Found items and contact the guest regarding lost or found items.  The position may require a rotating shift schedule.  Work hours may be scheduled for anytime during a 24 hour day, 7 days a week.  Performs other related duties as assigned.                                                                                                   


  • Preferred 6 months of work experience that demonstrates knowledge of basic principles, concepts, standards, and regulations related to hospitality operations.

  • Must be skilled in the use of a personal computer and various software programs.

  • Must possess basic math and reading skills.

  • Must be able to communicate clearly and effectively both verbally and in writing in English.

  • Ability to handle, control, and account for large amounts of cash.

Physical Demands and Work Environment:   Work is primarily performed in an office environment.  Requirements include extended periods of standing; walking and lifting/carrying objects up to 30 pounds.  Work is primarily performed indoors in areas that normally have adequate heat, light and ventilation.          

Special Requirements:  This position may be designated ALPHA personnel for inclement weather or in the interest of national security and may be required to report for work when other employees are excused.  This position is subject to the possibility of working on weekends and holidays, as well as, rotating shifts, often consisting of other than normal duty hours.  The staff member may be recalled to duty and/or required to work  overtime, as necessary to meet mission requirements.  May be required to possess a valid state driver’s license.  Travel to other NGIS facilities may be required within the normal scope of duties. Applicants will be notified when this is a requirement for appointment.  The incumbent is required to obtain Navy Lodging Program (NLP) front desk certification within 6 months of employment, as well as, any other requirements outlined in the Lodging Career Path Guide.

Basis of Review:   Applicants will be evaluated based on experience and qualifications described above and presented in written format.