CYP Operations Clerk

Announcement Number:
Child Care
Position Status:
Regular Part-Time
15.11 - Hourly
Areas of Consideration:
Relocation Expenses:
Not Authorized
Application Email:

For 'HOW TO APPLY' click here:

Opening Date:   18 March 2021                                                

Closing Date:   Open Until Filled

First Cut Off: 01 April 2021           

Position:     CYP Operations Clerk, NF-0303-02                                     

Salary:        $15.11 per hour

Employment Category:   Regular Part Time, 20-34 hours per week, with benefits.  May require working night, weekend and holiday hours.

Location:   Child & Youth Program (CYP) aboard Naval Submarine Base, Kings Bay, GA

Relocation Expenses:  Not Authorized

Area of Consideration:   All Sources – Applicant does not have to have current SUBASE access.  If selected for position, access will be granted upon a favorable background check.

Duties:  Performs a combination of duties related to one or more components of the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).  Duties are related to record keeping and reporting, liaison with families and programs, and collection of monitoring of fees and supplies.  Ensures child registration and enrollment paperwork is complete and current.  Reviews and submits completed paperwork for background checks.  Maintains office files and records.  Provides front desk coverage, logs children in and out of facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.  Takes telephone calls and responds to inquiries.  Collects fees and charges and records payments in accordance with proper procedures.  Completes a daily activity report (DAR) and ensures proper deposit of funds.  Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.  Performs other duties as assigned.    


  • Must be 18 years or older and a high school graduate or equivalent.
  • Requires two years of administrative experience.

  • Knowledge of administrative support functions.

  • Knowledge of general office automation software, practices and procedures.

  • Ability to maintain a computerized database.

  • Ability to maintain accurate reports and records and military style documents.

  • Ability to communicate effectively in English, both verbally and in writing.

  • Skill in cash handling required.

  • Must possess strong interpersonal skills, be able to multi-task and work in a busy atmosphere.

Physical Demands and Work Environment:   Work is primarily sedentary.  The work environment involves everyday risks or discomforts such as exposure to disease that require normal safety precautions typical to child care settings.  Normal fire and safety precautions must be adhered to.  Work is conducted in an office setting.  The work area is adequately lighted, heated and ventilated.

Condition of Employment:   Position is subject to special inoculation and immunization requirements as a condition of employment for working with children.  Employee is required to obtain pre-employment and maintain annual immunization against communicable diseases in accordance with recommendations from the Advisory Committee on Immunization Practices (ACIP), which includes the influenza vaccine.  Incumbents must satisfactorily complete all background checks, including a fingerprint check, a National Agency Check with Inquiries (NACI), and a State Criminal History Repository (SCHR) check for childcare positions. Incumbents must also meet all requirements for military base access, and satisfactorily complete a Local Law Enforcement Agency Check (LEAC), as well as the following components of an Installation Record Check (IRC): a check of the Alcohol and Drug Management Information System (ADMITS), a check of the Family Advocacy Program (FAP) records, and a check of the Naval Criminal Investigative Service (NCIS) Consolidated Law Enforcement Operations Center (CLEOC).  Per Department of Defense Instruction (DoDI) 1402.05, Background Checks on Individuals in DoD Child Care Services Programs, incumbents will be automatically disqualified for a conviction in either a civilian or military court (to include any general, special or summary court-martial conviction) or if they received non-judicial punishment (under Article 15 or chapter 47 of Title 10, U.S.C.) for any of the following: a sexual offense; any criminal offense involving a child victim; or a felony drug offense. Additionally, the incumbent will be automatically disqualified if he/she has been held to be negligent in a civil adjudication or administrative proceeding concerning the death or serious injury to a child or dependent person entrusted to the individual’s care.

Basis of Review:   Applicants will be evaluated based on experience and qualifications described above and presented in written format.