Operations Assistant

Announcement Number:
NAF-2018-52
Department:
Liberty
Location:
Georgia
Position Status:
Regular, Full Time
Salary:
10.00 - 13.00 - Hourly
Areas of Consideration:
ALL SOURCES
Relocation Expenses:
Not Authorized
Application Email:
kngsmwrjobs@navy.mil

For 'HOW TO APPLY' click here: http://www.navymwrkingsbay.com/naf-jobs

Employment Category:   Regular Full Time, 35-40 hours per week, with benefits.  Will require working night, weekend and holiday hours.

Location:   Conference Center located at the TRIPLEX aboard Naval Submarine Base, Kings Bay, GA

Duties:   Responsible for the daily operation of the Conference Center, including working early morning and late evening events.  Rents items to patrons for their party needs, i.e., rental of areas in the Conference Center, resale party items, etc.  Takes reservations over the phone, email, fax, and in person.  Required to complete reservations within computerized reservation program or via hand written forms and enter all program income into point-of-sale (POS) system for rentals and extra charges, such as set-up or clean-up.  Responsible for all funds for assigned area, i.e. cash fund, rental fees, etc.  Responsible for preparing Daily Activity Report (DAR), and required to make daily deposits of all income received and deliver it to designated drop safe.  Ensures the proper control of the facility for use by all authorized patrons.  Maintains inventory on all rental and resale items.  Maintains reservation book for Conference Center.  Assists the TRIPLEX Manager by ensuring spaces and services needed are reserved for scheduled events/parties.  Provides input as to when set-up and clean-up staff would be needed.  Monitors operation of assigned area of responsibility, periodically checking to identify and resolve problems which may arise.  Enforces all rules.  Responsible for maintaining current information on SUBASE Kings Bay, MWR facilities and their programs to include the local commuting area for display and distribution to patrons.  Assists in ensuring all Safety and HAZMAT requirements are met and any infractions are reported to the TRIPLEX Manager.  Performs light cleaning of facility and moving/set-up of tables, chairs, etc. to prepare for the next event.  Performs other related duties as assigned.   

Qualifications:   

  • Working knowledge of general office administrative and clerical procedures to receive mail, answer telephones, maintain files/office forms, and order supplies.

  • Must have a working knowledge of cash handling procedures and required paperwork associated with the position.

  • Must have a working knowledge of computer usage for reservations, Point-of-Sale (POS), emailing, and on-line training.

  • Must be able to follow oral and written instructions in English.

  • Must have experience in providing outstanding customer service.

Physical Demands and Work Environment:   The work walking, standing, bending, carrying and/or lifting of items not over 40 pounds such as tables, chairs, boxes, etc.  If over 40 pounds, employee will seek assistance.  No special physical demands are required to perform work.  Majority of work is performed in a typical office setting, requiring the use of normal safety precautions.  Some outside work is necessary while performing duties pertaining to the Conference Center.  Protection against elements should be used when performing these types of duties.         

Basis of Review:   Applicants will be evaluated based on experience and qualifications described above and presented in written format.